Policies

Crowden in Berkeley provides music education for all ages and levels of ability

Registration

Submit a completed registration form before the registration deadline to Crowden. See program listings for specific deadlines and requirements. Forms may be submitted online (crowden.org/community-education/enroll-now), by mail to 1475 Rose Street, Berkeley CA 94702, or via email to info@crowden.org.

Full payment of tuition and fees should be included with the registration form with the following variations:

For non-audition classes:

Only forms accompanied by full payment of tuition and fees will be accepted and processed. If necessary, Crowden will contact applicants to schedule a brief placement interview.

For classes requiring auditions:

The registration form need only be accompanied by the non-refundable registration fee. Crowden will contact students to schedule audition appointments when registration is received. Upon review of auditions, Crowden will contact students regarding acceptance into the programs for which they have applied. Full tuition will be due within ten days of notification of acceptance into the program. Enrollment cannot be confirmed until payment is received in full.

For the John Adams Young Composers program:

In addition to the completed registration form and non-refundable registration fee, new applicants to the John Adams young Composers program should submit a recent fully-notated score and, if available, a recording. Applicants will be scheduled for a placement interview upon receipt of application.

After the placement interview, Crowden will contact students regarding acceptance into the program. Full tuition will be due within ten days of notification of acceptance into the program. Enrollment cannot be confirmed until payment is received in full.

Financial Aid:

To apply for financial aid, the registration fee and complete financial aid application must be submitted by the published deadline. Financial aid awards, when granted, range from 10-50% of tuition and are determined based on financial need and the availability of funds. After review of applications, Crowden will contact students to inform them of their award. Based on the financial aid offered, if students wish to proceed in the class, their portion of tuition must be paid within ten days of acceptance of the financial aid award. The registration fee is non-refundable.

Installment payments:

For Fall and Spring classes, payment may be made in two installments if paid by credit card; otherwise full payment is due with registration. The installment payment option is not available for summer classes except by written permission from the Director of Community Programs.

Payment

Payment may be made by cash, Visa, Mastercard, American Express, or check made payable to Crowden Music Center, 1475 Rose Street, Berkeley CA 94702. A non-refundable registration fee is required for all programs. Crowden reserves the right to refuse reenrollment to students whose accounts are not in good standing.

Financial Aid

Limited financial aid is available and is awarded based on merit, commitment, and demonstrated financial need. Applications are available online at crowden.org/community-education/financial-aid, or in the Crowden office. Applications must be accompanied by proof of income.

The deadlines for financial aid applications are:

  • August 1 for Fall or full-year programs (awards are made for the full academic year
  • January 1 for Spring programs
  • April 15 for Summer programs

Attendance

Many of Crowden’s programs involve group activities. One student’s absence for any amount of time could impact the enjoyment and effectiveness of the group(s) with which he or she is working.As such, full attendance and participation is expected for all scheduled class times for which a student has registered, including associated concerts and events.

Absences and Make-Ups

Crowden does not provide make-ups or grant refunds for regularly scheduled classes or lessons missed by students.

In case of instructor absences:

For group classes:

a substitute teacher will be scheduled.

For private lessons:

Crowden values the expertise that its professional faculty offers to students, but recognizes that an active performance career may sometimes require teachers to cancel regularly scheduled lessons. Teachers may also have to cancel for personal reasons such as illness.

If a teacher cancels a regularly scheduled lesson, the teacher is expected to schedule a make-up session during the semester. The semester calendar includes a make-up week to assist teachers and students in finding possible make-up times. Student flexibility in scheduling make-ups is appreciated; however, if the student and teacher schedules do not allow for make-up lessons, Crowden will refund the student any un-taught lessons at the end of each semester.

Due to the nature of the individual relationship between a student and a private teacher, Crowden does not permit substitute teachers for private lessons.

Withdrawals and Refunds

Intention to withdraw from lessons or classes must be submitted in writing to Crowden. Informing an instructor of a decision to withdraw from a class, stopping or withholding payment, or not attending classes, do not constitute withdrawal. Students who withdraw from lessons may not reenroll for lessons until the following academic year. Refunds will be issued according the following schedule:

Private Lessons: Students must submit a written statement to Crowden two weeks prior to the intended date of withdrawal. Tuition for the remaining lessons after the two-week period will be refunded. If a student wishes to withdraw immediately, the cost of two lessons will be deducted from the refund amount.

Classes (Fall/Spring): Students who submit notice in writing by the second class meeting will receive a refund less the registration fee and the cost of one class. No refunds will be made after the second class meeting.

Summer programs: Students who submit notice in writing by May 15 will receive a full refund of the tuition, less the registration fee. No refunds will be made after May 15.


Class Cancellations

All Crowden courses offered are subject to minimum enrollment requirements. Courses may be canceled at Crowden's discretion if enrollment is deemed insufficient. Students enrolled in a class cancelled by Crowden will receive a full refund.

Questions?

If you have questions or need guidance on the best option for you or your child, we are happy to help!

Contact us at info@crowden.org or 510.559.6910.

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